Choose a pilot that can expose problems
A rollout should test the real attendance process, including bad signal, missing punches and payroll reconciliation. Select a representative site and agree who owns setup, worker assistance, exception review and the receiving payroll file.
A four-week sequence can organize the work, but it is an illustrative plan, not a promise that every company should cut over in thirty days. Readiness depends on evidence and the workforce’s support needs.
Prepare the data and the people
Load a reviewed worker list before induction. Keep employee IDs as text, confirm payroll IDs, create the sites and inspect import changes. In Attendify, worker onboarding uses company code plus customer worker ID or legacy employee code and PIN.
Train supervisors first. Use a calm induction setting for setup and a test punch; the queue at the start of a shift is a poor place to discover missing accounts or camera permissions. Explain the actual data collected and the route for a failed capture.
Compare records without assuming either is perfect
During the pilot, compare digital attendance with the existing record and investigate discrepancies. A digital event absent from paper might reflect a paper omission, a digital error or a difference in what each process records.
Scroll the table sideways to read all columns.
| Difference | Investigation |
|---|---|
| Missing digital checkout | Missed action, pending capture, rejection or device issue |
| Different start time | Actual work, capture timing and local-date interpretation |
| Different hours total | Break rules, correction application, rounding or period boundary |
| Missing exported worker | Blocking day, payroll ID or chosen format |
Document the outcome rather than silently making one source match the other. Keep a controlled fallback for people who cannot use the normal flow.
Make cutover a decision
Before switching, confirm that representative shifts reconcile, supervisors can resolve exceptions, staff know the support path and payroll accepts the reviewed output. The payroll checklist provides a starting point.
If the pilot reveals unresolved data loss, unusable capture conditions or unclear pay treatment, extend the pilot or change the design. Retain the agreed previous process while investigating. Avoid running two contradictory systems indefinitely, but do not remove a necessary fallback merely to meet a calendar date.
Review the second cycle
After cutover, inspect missed punches, unresolved records, repeated device problems and support effort. Use measured outcomes from your own pilot; do not assume a generic percentage of fraud or administrative savings.
Start with workforce imports and the new-site readiness guide. A good migration makes the correction and review process clearer as well as making capture digital.